An alternative to including this message in the invitation is to provide a checklist in the RSVP or registration that allows guests to communicate any accommodation needs, such as a sign language interpreter, large print options, or wheelchair access. That being said, “no person is required to show proof of their disability, nor should they be asked for proof,” points out an article from Social Tables. “This includes people who request accommodations, purchase tickets for accessible seating, attend with a service dog, or have an invisible disability.” Safe spaces Speaking of venues, the very crux of event accessibility is using a venue that offers accessibility features and solutions. There are several things to look for, including (but certainly not limited to): • Mobility accommodations: do they have a wheelchair ramp? Elevator? Are the doorways, aisles, spaces between tables, and seating wide enough to accommodate wheelchairs/scooters (at least 32 inches of clear width)? Do doors have functioning ADA- compliant openers? Is there accessible parking near the venue (handicap spots that are van accessible with space between spots, and have an ADA compliant number of accessible parking spots)? Perhaps valet parking? Proximity to a bus stop (five minutes of walking or less)? Are the bathrooms accessible? Are all pathways barrier- free? Are classrooms and dining halls close to hotels? • Visibility: Is there clear signage identifying location and directions? Braille signage? Are meeting spaces and adjacent areas well-lit? Are projection screens visible from all seating areas? Is there comfortable space for service animals to rest, as well as accessible toileting and watering facilities nearby? • Hearing and language: The University of Kansas recommends contacting the venue’s IT/AV team and asking if the venue has the technology required to provide Communication Access Realtime Translation (CART) and/or other assistive listening devices. Also ask: is there a PA system? Roving microphone? Seating available near the presenter for lip reading? Is there well- lit space for an interpreter if needed? • Technological: Are there electrical outlets in accessible seating areas to accommodate adaptive devices? • Wellness: Are there spaces that can act as quiet/ sensory rooms, wellness spaces, or lactation rooms? Are there gender-neutral restrooms?
i When sending out invitations, it can be helpful to provide a checklist for attendees to notify you of their accessibility needs, like the one below. I will need the following accommodations to participate: ACCESSIBILITY
Assistive listening device Captioning Reserved front row seat Large print Advance copy of slides to be projected Wheelchair access Wheelchair access to working tables throughout room Scent-free room Lactation room Gender neutral bathroom Diet Restrictions. List:
Other:
Information courtesy Cornell University
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SPECIAL EVENTS FALL 2024
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