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Learning to see needs can be overwhelming, but don’t worry— there are plenty of resources available to get you started! ● The Americans with Disabilities Act ● A Planning Guide for Making Temporary Events Accessible to People with Disabilities ● A Roadmap for Successful and Inclusive Meetings & Events in 2024 ● T he Autistic Self Advocacy Network’s Holding Inclusive Events: A Guide to Accessible Event Planning ● T he Center for Disease Control and Prevention (CDC) ● C ornell University’s Accessible Meeting and Event Checklist ● C vent’s Event Planning for Accessibility: Tips and Best Practices ● Designing for Belonging ● H arvard University’s Planning Accessible Meetings and Events ● Inclusion and Diversity: How to Ensure Your Event Has Both ● KultureCity ● M eeting Professionals International’s The Definitive ADA Mobility Guide for Meeting and Event Planners ● S ensory-Inclusive Meetings: Attendees with Invisible Challenges ● S ocial Table’s Event Planning Accessibility Guidelines ● T he University of Chicago’s Accessible Event Resource Guide ● T he University of Kansas’s Best Practice Guidelines for Planning an Accessible Event ● T he University of Minnesota Duluth’s Accessible & Inclusive Event Planning
D'Amico Catering (Minneapolis) displayed common food allergens and dietary information on a polaroid. Photo courtesy Anna Grinets Photography 2024
KultureCity partnere Photo courtesy Kult
Smarter partners As with all sustainability and DEI measures, finding vendors that prioritize accessibility will make your event flow smoother and create less work for you. Check to see if they, too, hold certifications in accessibility, and have conversations ahead of time to ensure they can meet you in creating an accessible event. For example, a caterer who understands the legalities of accounting for food allergies and sensitivities and who provides alternatives, clear signage, and safety measures will relieve you of doing the work to determine how to make sure everyone is safe. Materials with accessible messaging Having accessible event materials may not be something you think about right away, but this, too, is an important part of inclusivity. Besides having signage or pamphlets that provide accessibility information and a directory of resources, your websites, digital flyers, and social media should fit certain criteria, including large enough print, color contrasting, alt
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SPECIAL EVENTS FALL 2024
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